SENIOR ADMINISTRATION OFFICER: UTILISATION AND CONTRACT ADMINISTRATION

Job Overview

The Cape Town Regional Office is hiring a Senior Administration Officer for Utilisation and Contract Administration with a salary of R413 001 per annum. Requirements include a relevant NQF Level 06 qualification in Real Estate Management, Town Planning, Law, or Property Development, plus experience in property management and a valid driver's licence. Responsibilities involve updating property management systems, conducting property inspections, lease administration, ensuring compliance with PFMA and GIAMA, and general employee supervision. Applications must be emailed to the provided address.

Requirements & Qualifications

• A minimum of three-year tertiary qualification (NQF Level 06) or National Diploma in Real Estate Management, Town Planning, Law Degree, Property Development and Management or related field of study.
• An appropriate relevant year of work experience in property management.
• Knowledge and understanding of the Public Finance Management Act (PFMA), Government Immovable Asset Management Act (GIAMA), Property related Acts, Property Laws and Local Regulations, and PIE Act.
• A valid Driver’s License is a prerequisite and must be willing to travel.
• Strong communication skills (written and verbal) and the ability to communicate at all levels.
• Good interpersonal, analytical, planning, organising, and financial management skills.
• Basic MS Office computer literacy.
• Knowledge of contracts and administration of leases is recommended.

Key Duties & Responsibilities

• Updating the Property Management Information System of the Regional Office to reflect all relevant property-related information.
• Keep abreast of property management trends to ensure optimal performance and maximum value of fixed assets.
• Ensure compliance with GIAMA.
• Carry out regular inspections on State property to ensure maximisation of property utilisation and for vesting purposes, and prepare Inspection Reports.
• Identify superfluous State properties and prepare disposals.
• Ensure State properties are secured by requesting Security Services to appoint security companies to prevent illegal occupation and vandalism.
• Identify properties to be cleared of overgrown vegetation and clear fire breaks.
• Letting out-of-state-owned property.
• Prepare and conclude lease agreements for the letting of State properties.
• Ensure compliance with PFMA, Treasury Regulations, and other prescripts and policies of the department.
• Liaise with all spheres of Government(s) in respect of property-related matters.
• Carry out all property-related matters, rental collections, administration, lease renewals and extensions, maintenance, etc.
• Administrate duties as requested by the Property Manager.
• General supervision of employees.

Enquiries & Contact