A S S I S TA N T D I R E C TO R : U T I L I S AT I O N A N D C O N T R A C T ADMINISTRATION

Job Overview

An Assistant Director: Utilization and Contract Administration is required at the Pretoria Regional Office with a salary of R605 742 per annum. Candidates must hold an NQF Level 06 / National Diploma in Real Estate Management Services, Property Management, or Town and Regional Planning, alongside relevant property management experience, a valid driver's license, and knowledge of GIAMA, PFMA, and Property Law. Responsibilities include property verification, lease negotiations, contract administration, and staff supervision.

Requirements & Qualifications

• A minimum of three-year tertiary qualification (NQF Level 06) / National Diploma in Real Estate Management Services, Property Management, Town and Regional Planning.
• Relevant years of experience in property management and Property Management Information System (PMIS).
• A valid driver’s license and must be prepared to travel.
• Knowledge of Government Immovable Asset Management Act (GIAMA), Public Finance Management Act (PFMA), Broad-Based Black Economic Empowerment (BBBEE), Property Law, and Treasury Regulation.
• Knowledge of the Property Management Information System (PMIS) and Geographic Information Systems (GIS) will be an added advantage.
• High degree of computer literacy.
• Good communication and interpersonal skills.
• Report writing skills, analytical skills, accounts, and numerical skills.
• Ability to work under stressful conditions.

Key Duties & Responsibilities

• Conduct physical verification to ensure that state-owned properties are utilized efficiently and optimally.
• Verify property details and maintain the Property Management Information System (PMIS).
• Keep track of developments in property management trends.
• Liaise with all relevant stakeholders and units to ensure that property information is captured correctly and in good time.
• Ensure State properties are adequately secured to prevent illegal occupation and vandalism and take rectification action where necessary.
• Take measures against unlawful occupations.
• Identify and ensure properties to be cleared of overgrown vegetation and to clear fire breaks.
• Liaise with all spheres of Government in respect of property-related matters.
• Negotiate with potential tenants and conclude lease agreements in line with the requirement of PFMA, Treasury Regulations, and other prescripts and policies of the Department.
• Manage the implementation of the conditions of lease agreements, particularly regarding contract milestones.
• Carry out debt management functions.
• Conduct budget for the unit.
• Investigate the utilization potential of State properties.
• Attend relevant committees in the performance of your duties.
• Undertake site visits and conditions surveys to determine utilization potentials.
• Participate in the letting-out process of the Department.
• Facilitate the processing and issuance of relevant documentation in respect of land development applications and landowners’ consent by the delegated authority.
• Ensure the optimal utilization of State properties.
• Facilitate cost determinations and verifications.
• Identify superfluous State-owned property for disposal.
• Supervise employees to ensure effective delivery service, allocate duties, and perform quality control on the work delivered by supervisees.
• Assist in the preparation of reports to top management and all relevant stakeholders.
• Liaise with client departments to ensure optimal utilization of State-owned properties and to determine their needs and reserve properties to client departments.
• Supervision of staff and management performance.

Enquiries & Contact