SECRETARY: YOUTH ADVOCACY COORDINATION

Job Overview

A Secretary position is available for the Youth Advocacy Coordination development in Mmabatho at Level 05, offering R237 453 per annum. Responsibilities include providing secretariat and clerical support, managing the Director's diary, handling meeting logistics, travel arrangements, procurement, and record management. Requirements include a Grade 12 certificate and administrative skills.

Requirements & Qualifications

• Grade 12 and/ or equivalent qualification as recognised by SAQA
• Understanding of government procurement procedures
• Knowledge of secretariat and administrative work
• Organisational knowledge and understanding
• Computer application knowledge
• Administrative and organisational skills
• Document and record management skills
• Oral and written communication skills
• Procurement of goods and services skills
• Typing, bookkeeping and filing skills
• Time management skills

Key Duties & Responsibilities

• Receive, record manually, and file incoming mail within 1 day
• Record, file, and dispatch outgoing mail within 1 day
• Manage the diary of the Director by updating it daily and sending email reminders
• Manage meeting logistics including sending schedules, booking venues quarterly, and sending invitations
• Take minutes of meetings and distribute them within 1 week for input
• Arrange accommodation for the Director
• Complete S&T claims for the Director
• Manage the reception area and procurement of goods and services in the Directorate
• Draft the Director’s weekly plan every Friday

Enquiries & Contact