REGISTRY CLERK SUPERVISOR

Job Overview

The Department of Water and Sanitation seeks a Registry Clerk Supervisor in Gqeberha/Port Elizabeth (Ref No: 051026/14). The role involves supervising registry counter services, implementing records management policies, archiving, handling correspondence, and managing staff. Requirements include a Grade 12 certificate, 3-5 years of registry experience, knowledge of relevant archiving acts and public service prescripts, computer literacy, and a valid driver's license. Salary is R338 106 per annum (Level 07).

Requirements & Qualifications

• A Senior/Grade 12 certificate or relevant qualification.
• Three (3) to five (5) years experience in Registry functions.
• Knowledge of the Public Service Act, Public Services National Archives Regulations and National Archive and Records Services Act of South Africa (NARSASA) Regulations, and relevant Records Management prescripts.
• Computer literacy.
• Ability to capture data and collate administrative statistics.
• Disclosure of a valid unexpired driver's license.
• Problem solving and analysis skills.

Key Duties & Responsibilities

• Supervise and provide registry counter services.
• Facilitate implementation of records management policies and procedures.
• Facilitate compliance inspections of Registries.
• Attend to clients and handle telephone and other enquiries received.
• Receive, register, sort, and dispatch hand-delivered mail, files, and incoming/outgoing correspondence.
• Archive and dispose of documents, including electronic scanning and packaging for archives.
• Supervise and render an effective filing and record management service, including opening/closing files and maintaining the file plan.
• Supervise office machines operation in relation to the registry function.
• Support all satellite offices on Records Management matters.
• Supervise registry staff, allocate work, ensure quality, manage personnel development, assess performance, and apply discipline.

Enquiries & Contact