REGISTRY CLERK

Job Overview

A Registry Clerk position is available at the Gqeberha Regional Office with a salary of R237 453 per annum (Ref No: 2026/359). Applicants must possess a National Senior Certificate/Grade 12 and have completed a Records Management course. No prior experience is required. Key knowledge areas include document management, file plans, PAIA, NARSA, EDRMS, and the Reapatala invoice tracking system. Responsibilities involve managing mail and courier services, filing, indexing, scanning, handling invoices, and client liaison. Applications must be emailed to RecruitPE26-42@dpw.gov.za.

Requirements & Qualifications

• A minimum of National Senior Certificate/ Grade 12.
• No experience required.
• Completion of the Records Management course is a prerequisite.
• Knowledge of records/ documents management, a file plan, mail and courier service procedures.
• Knowledge of Promotion of Access to Information Act (PAIA) and National Archives and Records Service Act (NARSA).
• Knowledge of electronic document and records management system (EDRMS) will be an added advantage.
• Knowledge of Reapatala invoice tracking system.
• Competencies: Planning and organizing skills, verbal and written communication skills, problem solving skills, customer care and client orientation skills, computer literacy, liaison skills, analytical skills, interpersonal skills, telephone etiquette, good leadership skills.
• Attributes: Accurate, confident, ability to work under pressure, ability to work in a team and independently.

Key Duties & Responsibilities

• Receive mail from Post Office and internal clients.
• Open, stamp, sort mail and record in the register.
• Receive parcels delivered by hand and record in the register.
• Render courier service: package documents, place in envelopes, address envelopes; place them in and outgoing tray and record mail in the mail register.
• File and retrieve files on-site and off-site storage.
• Control movement of files and access to files.
• Index, scanning, faxing, and photocopying.
• Reload franking machine, register priority mail, receive and date stamp invoices and forward to finance.
• Register supply of files to officials, maintain register of files opened, and follow up if files are not returned to Registry after due date.
• Register incoming invoices on Reapatala invoice tracking system.
• Issue reference numbers according to the approved file plan.
• Attend to client's enquiries and assist in the absence of the supervisor.
• Perform any other administrative tasks as requested by the supervisor.

Enquiries & Contact