REGISTRY CLERK

Job Overview

A Registry Clerk position is available in Port Elizabeth (Gqeberha) within the Department of Water Resources Infrastructure Operations and Maintenance. Responsibilities include counter services, mail handling, record management, operating office machines like franking machines, and document archiving. Requirements include a Senior/Grade 12 certificate, knowledge of HR practices, data capture skills, computer literacy, and familiarity with PERSAL and public service legislation. The salary is R237 453 per annum (Level 05), with preference given to candidates from the Nelson Mandela Bay District.

Requirements & Qualifications

• A Senior/Grade 12 certificate or relevant qualification.
• Knowledge of human resources functions, practices as well as the ability to capture data, operate computers and collate administrative statistics.
• Basic knowledge and insight of Human Resources prescripts.
• Knowledge of basic financial operating systems (PERSAL).
• Knowledge of registry duties, practices as well as the ability to capture data, and operate computer.
• Working knowledge and understanding of the legislative framework governing the Public Service.
• Knowledge of storage and retrieval procedures in terms of the working environment.
• Understanding of the work in registry.
• Knowledge of working procedures in terms of the working environment flexibility.

Key Duties & Responsibilities

• Provide counter services: Attend to clients, handle telephone and other enquiries received, and receive and register hand delivered mail/files.
• Handle incoming and outgoing correspondence: Receive all mail, sort, register and dispatch mail, and distribute notices on registry issues.
• Render an effective filing and record management service: Opening and closing files according to record classification system.
• Filling/storage, tracing (electronically/ manually) and retrieval of documents and files, and complete index cards for all files.
• Operate office machines in relation to the registry function: Open and maintain Franking machine register, frank post, record money and update register daily.
• Undertake spot checks on post to ensure no private post is included and lock post in postbag for messengers to deliver to post Office.
• Open and maintain remittance register, record all valuable articles as prescribed, hand deliver and sign over remittances to finance.
• Send wrong remittances back to sender via registered post and record reference number in register, and keep daily record of number of letters franked.
• Process documents for archiving and/disposal: Electronic scanning of files, sort and package files for archives and distribution.
• Compile list of documents to be archived and submit to the supervisor, and keep records for archived documents.

Enquiries & Contact