PERSONAL ASSISTANT

Job Overview

The Asset Forfeiture Unit in Mthatha is looking for a Personal Assistant at Level 07 (R338 106 per annum). Key requirements include a Grade 12 certificate, a secretarial diploma or equivalent, and a minimum of three years of experience supporting senior management. Responsibilities involve providing high-level secretarial and administrative support, managing diaries, organizing travel, drafting correspondence, and handling office procurement. Applicants must possess strong communication, computer literacy, and confidentiality skills, along with a valid driver's licence. Applications should be emailed to Recruit2026340@npa.gov.za.

Requirements & Qualifications

• Grade 12 and secretarial Diploma or equivalent qualification.
• Minimum three years’ experience in rendering support to senior management.
• Demonstrable competency in acting Independently, Professionally, Accountable and with Credibility.
• General computer literacy.
• Language skills and ability to communicate well with people at different levels and from different background.
• Good telephone etiquette and above average planning and organizing skills.
• Good people skills.
• High level of reliability.
• Written communication skills.
• Ability to conduct legal research.
• Ability to act with tact and discretion.
• Ability to identify and handle confidential matters, and to keep confidential matters as such.
• Good grooming, presentation, and professionalism.
• Knowledge of the relevant legislations, policies, prescripts, and procedures applicable in the public sector.
• A valid driver’s licence.

Key Duties & Responsibilities

• Receive telephone calls and refer the calls to the correct role player if not meant for the relevant manager.
• Record appointments and events in the diary of the manager.
• Type documents for the Regional Head and other staff within the unit.
• Provide high level secretarial, administration support and perform a personal assistant service to the Regional Head.
• Draft routine correspondences and reports.
• Operate office equipment like fax machines and photocopiers.
• Make travel and logistical arrangements for meetings and events.
• Take minutes during meetings and prepare same for signature in advance.
• Develop and maintain an accessible and user-friendly filing system.
• Prepare travel documentation and coordinate bookings for international travel for all AFU staff.
• Handle procurement of standard items such as stationery and refreshments.
• Liaise with relevant stakeholders with regards to all matters pertaining to administrative functions.
• Set up schedules for meetings and events.
• Provide general administration support to the manager and operation staff.

Enquiries & Contact