PERSONAL ASSISTANT: CRIME PREVENTION CENTRE

Job Overview

The Police Oversight and Community Safety department of the Western Cape Government is hiring a Personal Assistant for the Crime Prevention Centre. Candidates must possess a Grade 12 certificate, an accredited secretarial or administrative qualification at NQF Level 5 or higher, and at least 3 years of secretarial or administrative experience supporting management. Responsibilities include providing secretarial and receptionist support, managing diaries and meetings, administering budgets, and applying public service prescripts. Applications must be submitted online.

Requirements & Qualifications

• Grade 12 (Senior Certificate or equivalent qualification)
• Accredited secretarial diploma and/or administrative qualification on NQF level 5 or relevant higher tertiary qualification
• Minimum of 3 years’ experience in rendering secretarial/administrative support services to management/senior management
• Knowledge of filing and diary systems, database administration, financial administration, legislative framework governing the public service, and OHS Act and procedures
• Skills in telephone etiquette, computer literacy, language, sound organization, people interaction, reliability, written communication, tact and discretion, information gathering and analysis, grooming and presentation, self-management and motivation, typing and preparing legal correspondence, and basic conceptual, interpretive, and formulation skills

Key Duties & Responsibilities

• Provide a secretarial/receptionist support service to the manager
• Render administrative support services to the manager
• Provide support to the senior manager regarding meetings
• Support the manager with the administration of the manager’s budget
• Study relevant Public Service and departmental prescripts, policies, and other documents to ensure proper understanding and application thereof

Enquiries & Contact