PERSONAL ASSISTANT

Job Overview

The Gauteng Department of Infrastructure Development is seeking a Personal Assistant based in Johannesburg (Head Office) at a salary of R338 106 per annum (Level 07). Candidates must possess a Grade 12 Certificate, a 3-year tertiary qualification (Degree/B-Tech/National Diploma/Secretariat Diploma), and at least 3 years of experience supporting senior management. Duties include providing secretarial and administrative support, managing diaries, processing claims and invoices, and handling office procurement. Applications can be submitted online or via email.

Requirements & Qualifications

• Grade 12 Certificate
• 3-year tertiary qualification Degree/B-Tech/National Diploma (NQF Level 6/7) Secretariat Diploma or equivalent qualification as recognized by SAQA
• Minimum of 3 Years’ Experience in rendering a support service to senior management
• Ability to communicate well with people at different levels and from different backgrounds
• Good telephone etiquette
• Analytical skills, Project Management skills, Report writing skills, Problem solving, Computer Literacy
• Sound organizational skills and good people skills
• High level of reliability and written communication skills
• Ability to act with tact and discretion
• Knowledge of relevant legislation, policies, prescripts, and procedures
• Basic knowledge of financial administration

Key Duties & Responsibilities

• Provide secretarial and receptionist support service to the manager
• Render administrative support service
• Administer matters like leave registers and telephone accounts
• Provide a clerical support service to the manager
• Remain up to date regarding prescripts, policies, and procedures applicable to the work terrain
• Process travel and subsistence claims for the unit
• Process all invoices emanating from the activities of the manager
• Record basic minutes of meetings of the manager when required
• Draft routine correspondence and reports
• Perform document filing for the manager
• Receive, record, and distribute all incoming and outgoing documents
• Handle procurement of standard items like stationery and refreshments
• Collect relevant documents to enable the manager to prepare for meetings

Enquiries & Contact