PERSONAL ASSISTANT

Job Overview

The Gauteng Department of Arts, Culture and Heritage is seeking a Personal Assistant based in Johannesburg Head Office. The role requires a Grade 12 certificate, a 3-year tertiary qualification (NQF Level 6/7) in Secretariat or equivalent, and a minimum of 3 years of experience in supporting senior management. Responsibilities include providing secretarial, receptionist, and administrative support, managing leave registers, processing travel claims and invoices, drafting correspondence, and organizing meetings. Applicants can apply online or via email.

Requirements & Qualifications

• Grade 12 Certificate
• A 3-year tertiary qualification Degree/B-Tech/National Diploma (NQF Level 6/7) Secretariat Diploma or equivalent qualification as recognized by SAQA
• A minimum of 3 Years’ Experience in rendering a support service to senior management
• Ability to communicate well with people at different levels and from different backgrounds
• Good telephone etiquette
• Analytical skills
• Project management skills
• Report writing skills
• Problem solving skills
• Computer literacy
• Sound organizational skills
• Good people skills
• High level of reliability
• Written communication skills
• Ability to act with tact and discretion
• Knowledge of relevant legislation, policies, prescripts and procedures
• Basic knowledge of financial administration

Key Duties & Responsibilities

• Provides secretarial and receptionist support service to the manager
• Renders administrative support service
• Administers matters like leave registers and telephone accounts
• Provides a clerical support service to the manager
• Remains up to date regarding prescripts, policies and procedures applicable to the work terrain
• Processes travel and subsistence claims for the unit
• Process all invoices emanating from the activities of the manager
• Records basic minutes of meetings when required
• Drafts routine correspondence and reports
• Files documents for the manager
• Receives, records and distributes all incoming and outgoing documents
• Handles procurement of standard items like stationery and refreshments
• Collects relevant documents to enable the manager to prepare for meetings

Enquiries & Contact