PERSONAL ASSISTANT

Job Overview

A Personal Assistant position is available at the Department of Security and Facility Management in Johannesburg Head Office. Offered at Salary Level 07 (R338 106 per annum plus benefits), the role requires a Grade 12 certificate, a 3-year tertiary qualification in Secretarial studies or equivalent, and at least 3 years of experience in rendering support to senior management. Key duties include secretarial support, administrative services, managing leave registers and telephone accounts, processing claims and invoices, minute-taking, drafting correspondence, and procurement. Applications can be submitted online or via email.

Requirements & Qualifications

• Grade 12 Certificate
• A 3-year tertiary qualification Degree/B-Tech/National Diploma (NQF Level 6/7) Secretariat Diploma or equivalent qualification as recognized by SAQA
• A minimum of 3 Years' Experience in rendering a support service to senior management
• Ability to Communicate well with People at Different Levels and from different Backgrounds
• Good Telephone Etiquette
• Analytical skills, Project Management skills, Report writing skills, Problem solving, Computer Literacy
• Sound Organizational Skills
• Good People skills
• High level of reliability and Written Communication Skills
• Ability to Act with Tact and Discretion
• Knowledge of Relevant Legislation/ Policies/ Prescripts and Procedures
• Basic Knowledge of Financial Administration

Key Duties & Responsibilities

• Provides secretarial/Receptionist support service to the manager
• Renders administrative support service
• Administers matters like the leave registers and telephone accounts
• Provides a clerical support service to the manager
• Remains up to date regarding prescripts/policies and procedures applicable to her/his work terrain
• Processes the travel and subsistence claims for the unit
• Process all invoices that emanate from the activities of the work of the manager
• Records basic minutes of the meetings of the manager when required
• Draft routine correspondence and reports
• Does filing of documents for the manager
• Receives, records and distributes all incoming and outgoing documents
• Handles the procurement of standard items like stationery, refreshments, etc.
• Collect all relevant documents to enable the manager to prepare for meetings

Enquiries & Contact