PERSONAL ASSISTANT

Job Overview

The Department of Land Redistribution and Tenure Reform is hiring a Personal Assistant based in Pretoria (Level 07, Salary: R338 106 per annum). The successful candidate will provide secretarial, receptionist, and administrative support services to senior management, manage diaries and travel arrangements, handle budget administration, and coordinate meetings and reports. Requirements include a Grade 12 Certificate, a National Diploma in Secretarial/Office Administration/Management or equivalent, and at least 3 years of relevant experience supporting senior management.

Requirements & Qualifications

• Grade 12 Certificate
• National Diploma in Secretarial / Office Administration / Management or relevant equivalent qualification
• Minimum of 3 years’ experience in rendering a support service to senior management
• Job related knowledge: Relevant legislation / policies / prescripts and procedures, Telephone etiquette, Basic knowledge on financial administration
• Job related skills: Sound organisational ability, Computer literacy (Microsoft Office), Good interpersonal relations, High level of reliability, Communication (verbal and written)
• Language and ability to communicate well with people at different levels and from different backgrounds
• Ability to do research and analyse documents and situations
• Ability to act with tact and discretion
• Self-management and motivation
• Willingness to work extended hours
• Classified Secrets Security Clearance

Key Duties & Responsibilities

• Provide a secretarial / receptionist support service to the manager
• Receive telephone calls, exercise discretion on forwarding calls, and finalise enquiries
• Perform advanced typing work and operate/maintain office equipment
• Record engagements of the senior manager, manage appointments, and coordinate meetings
• Render administrative support service ensuring effective flow of information and safe keeping of documentation
• Obtain inputs, collate and compile reports such as progress, monthly, and management reports
• Respond to enquiries from internal and external stakeholders, draft documents, and handle filing
• Coordinate travel arrangements, manage leave registers, and handle procurement of standard items
• Provide meeting support including collecting documents, recording minutes, and preparing briefing notes
• Support the manager with budget administration, MTEF submissions, monitoring expenditure, and BAS reports

Enquiries & Contact