ADMINISTRATIVE OFFICER: LOSSES & CLAIMS

Job Overview

The Directorate: Demand and Acquisition Management is hiring an Administrative Officer: Losses & Claims in Pretoria (Gauteng) with a salary of R338 107 per annum (Level 07). Candidates must possess a Grade 12 Certificate and a National Diploma in Public Administration, Public Management, Business Administration, Business Management, Public Finance, Financial Accounting, or Financial Management, along with at least 1 year of relevant experience. Responsibilities include administering losses and claims, conducting investigations, managing suspense accounts, and providing general office support. Applications can be hand-delivered or emailed.

Requirements & Qualifications

• Grade 12 Certificate
• National Diploma in Public Administration / Public Management / Business Administration / Business Management / Public Finance / Financial Accounting / Financial Management
• Minimum of 1 year experience in losses and claims administration
• Job related knowledge: Public Service Regulation, Financial procedures, Treasury Regulations, Basic Accounting System (BAS)
• Job related skills: Computer literacy, interpersonal skills, organising and planning skills, communication skills (written and verbal), analytical skills, problem solving skills and financial management skills

Key Duties & Responsibilities

• Administration of losses and claims
• Conduct compliance review of losses and claims invoices
• Conduct investigations of losses and claim by liaising with different stakeholders
• Compile and /or review memos to Legal Services to obtain a legal opinion
• Ensure that legal opinions are implemented
• Maintain and update registers for losses and claims
• Provide input in the review of policies and Standard Operating Procedures
• Conduct awareness within the department on losses and claims
• Monthly and quarterly reporting
• Clearing of suspense account
• Compile journals to clear the Damage Vehicle Suspense Account
• Prepare reconciliation of processed journals to Losses & Claims Registers for accuracy and completeness
• Render general office support services
• Supervise, motivate and develop staff through individual performance agreements
• Provide assistance in the development and / reviewing of the operational plan
• Compile various submissions / memoranda and responses
• Administer leave forms / attend to queries
• Make travel / conference bookings and confirmations
• Provide secretariat services
• Administer the procurement of goods and services
• Compile, manage and maintain the Demand Management Plan
• Compile, manage and maintain the Procurement Plan

Enquiries & Contact