ADMINISTRATION OFFICER: PRESTIGE PARLIAMENTARY PRECINCT

Job Overview

The Department is seeking an Administration Officer for the Prestige Parliamentary Precinct based in Cape Town. Candidates must possess a three-year tertiary qualification in Public Administration or related fields, alongside administrative experience, computer literacy, and a valid driver's license. Key duties include coordinating meetings, managing records, facilitating stakeholder communication, overseeing parking administration, and supporting financial compliance in line with government frameworks.

Requirements & Qualifications

• A minimum of three-year tertiary qualification (NQF Level 06) or National Diploma in Public Administration, Public Management, or a related qualification.
• Relevant years of work experience in administrative or operational support.
• Valid driver's license.
• Computer literacy including MS Word, PowerPoint, Excel, and Outlook.
• Administrative and organising skills.
• Good written and verbal communication skills.
• Record-keeping and document management skills.
• Stakeholder liaison and problem-solving abilities.
• Knowledge of Government regulatory frameworks, Minimum Information Security Standards (MISS) Act, Departmental strategic goals, and service delivery programmes.
• Knowledge of Public Finance Management, Public Service Regulation, Public Service Act, National Minimum Information Requirement, and National Archives and Records Service of South Africa Act.

Key Duties & Responsibilities

• Provide administrative support to the Prestige Directorate with regard to the Parliamentary Precinct by co-ordinating meetings, preparing meeting notices, agendas, and documentation packs.
• Record and distribute minutes and action items, maintain a register of resolutions and decisions, and coordinate logistical arrangements for bi-lateral meetings.
• Maintain proper electronic and manual filing systems.
• Support communication and liaison processes between the client department, the South African Police Service, and relevant stakeholders.
• Draft routine correspondence, stakeholder communication, and maintain updated contact databases of clients and stakeholders.
• Coordinate submission and tracking of queries and service requests, and assist with parking administration and record-keeping.
• Assist with the preparation of reports and briefing documents.
• Support financial record-keeping and compliance processes in line with Treasury and audit requirements.
• Track the implementation of resolutions, liaise with clients regarding day-to-day maintenance calls, and coordinate with service providers.
• Conduct routine site inspections of the precinct daily and send out communication alerts as required.

Enquiries & Contact