ADMINISTRATION CLERK: FLEET MANAGEMENT

Job Overview

An Administration Clerk: Fleet Management position is available at Head Office in Polokwane with a salary of R237 453 per annum (Level 05). The role involves providing clerical support on government-owned vehicles, managing transport schemes A and B, handling fuel claims, updating fleet expenditure records, conducting vehicle inspections, and ensuring compliance with the PFMA. Requirements include an NQF level 04 qualification, a valid driver's license, computer literacy, and knowledge of relevant transport handbooks and public service policies.

Requirements & Qualifications

• A qualification at NQF level 04 as recognized by SAQA.
• Valid driver’s license, with the exception of applicants with disabilities.
• Basic knowledge of relevant Public Service.
• Knowledge of Subsidized Vehicle Motor Transport Handbook version 1 of 2017.
• Knowledge of Government Motor Transport Handbook version 1 of 2019.
• Knowledge of the Public Finance Management Act, Act No. 1 of 1999 as amended.
• Communication skills (verbal and written).
• Planning and organising skills.
• Data capturing skills.
• Collecting statistics skills.
• Presentation skills.
• Functional computer literacy (MS Word, PowerPoint, Excel, and Outlook).

Key Duties & Responsibilities

• Allocate and issue government vehicles to users.
• Receive and verify log sheets and trip authorization forms upon vehicle return.
• Record, organise, store, capture, and retrieve correspondence and data relating to fleet management.
• Capture and update fleet management registers and statistics, and handle routine enquiries.
• Maintain accurate fleet records including approved trip authorization forms, exemptions, and log sheets.
• Conduct pre- and post-vehicle inspections.
• Reconcile log sheets, fuel receipts, trip authorization forms, and supplier transaction reports.
• Book vehicles for maintenance and repairs.
• Capture and issue traffic fines to responsible drivers and ensure timely vehicle license renewals.
• Safeguard fleet management assets including fuel cards, vehicle keys, licenses, and fleet-related equipment.
• Render administration clerical support on Subsidised Vehicle Motor Schemes A & B, verifying and submitting fuel claims.
• Render administration clerical support on MMS/SMS running allowances and process related fuel claims.
• Capture and update fleet expenditure for G-Cars, Subsidised Vehicles Scheme A & B, and MMS/SMS running allowances.
• Verify supporting documents for payments ensuring compliance with financial prescripts and departmental policies.
• Assist with preparing audit files and provide documentation for internal and external audits.
• Identify and report discrepancies, irregularities, or potential risks relating to fleet expenditure and resource management.
• Ensure compliance with the Public Finance Management Act (PFMA), Treasury Regulations, and other legislative frameworks.
• Compile monthly, quarterly, and annual expenditure reports for management.

Enquiries & Contact