SENIOR ADMINISTRATIVE OFFICER

Job Overview

A Senior Administrative Officer vacancy is available in Gqeberha/Port Elizabeth within the Department's Infrastructure Management: Southern Operations. Responsibilities include providing administrative support, financial administration, procurement oversight, asset management, and human resources supervision. Candidates must possess an NQF level 6 qualification in Administration or Public Management, three years of administrative experience, knowledge of PFMA and labour law, computer literacy, and a valid driver's license.

Requirements & Qualifications

• A relevant NQF level 6 qualification in Administration or Public Management.
• Three (3) years of experience in administrative matters.
• Knowledge of administrative procedures.
• Knowledge of labour law and dispute resolution processes.
• Basic financial management and knowledge of PFMA.
• Knowledge of National Archive Act.
• Computer literacy.
• Client orientation and customer focus.
• People and diversity management.
• Accountability and ethical conduct.
• Problem solving and analysis.
• Disclosure of a valid unexpired driver's license.

Key Duties & Responsibilities

• Provide administrative support to all personnel in the component.
• Implement and maintain administrative procedures.
• Analyse components of business plans and procurement trends.
• Implement policies and engage suppliers for purchased materials.
• Develop and execute action plans for the section.
• Render financial administration, develop implementation plans, and ensure adherence to financial procedures.
• Compile and present monthly financial reports to management.
• Assist with budget compilation and oversee financial claims such as S&T advances and travel expenses.
• Establish and maintain early warning systems for financial monitoring.
• Render procurement administration and maintain records on goods and services procured.
• Advise management on effective administrative practices and identify administrative gaps.
• Ensure proper application of disciplinary procedures and labour issue management.
• Manage assets, implement approved resolutions, and maintain registers.
• Supervise staff, assign tasks, monitor performance, and implement PMDS.
• Render Human Resources tasks, compile monthly HR reports, and maintain file maintenance systems.
• Arrange workshops, meetings, and events as needed.

Enquiries & Contact