REGISTRY CLERK SUPERVISOR

Job Overview

The Department of Water and Sanitation seeks a Registry Clerk Supervisor (Level 07) based in Kimberley, Northern Cape. The role offers R338,106 per annum and requires a Senior/Grade 12 Certificate, with a records management qualification as an advantage, alongside 3 to 5 years of relevant experience. Responsibilities include supervising registry services, managing correspondence, maintaining filing systems in line with the National Archive and Records Services Act, operating franking and registry machines, archiving documents, and supervising staff.

Requirements & Qualifications

• A Senior/Grade12 Certificate or relevant qualification.
• A Certificate or Diploma in Records Management; Information Services will serve as an added advantage.
• Minimum of three (3) to five (5) years relevant experience required.
• Knowledge of Registry duties, practice as well as the ability to capture data and operate computer.
• Working knowledge and understanding of the legislative framework governing the Public Service and Records Management.
• Knowledge and understanding and application of National Archive and Records Services Act (Act 43 of 1996).
• Knowledge of storage and retrieval procedures in terms of the working environment.
• Understanding of the work in registry.
• Planning and organization skills.
• Computer literacy.
• Good verbal and written communication skills.
• Interpersonal relations, flexibility and teamwork.

Key Duties & Responsibilities

• Supervise and provide registry counter services and attend to clients.
• Supervise the handling of incoming and outgoing correspondence.
• Supervise and sort, register and dispatch mail.
• Supervise and render an effective filing and record management service according to the Departmental file plan.
• Opening and closing of files according to record classification system.
• Filing, tracing and retrieval of documents and files.
• Complete index cards for all files.
• Supervise the operation and operate machines related to registry functions.
• Open and maintain franking machine register, frank post, and undertake spot checks on post to ensure no private post is included.
• Open and close remittance register and keep daily record of number of letters franked.
• Supervise the processing and process documents for archiving and disposal.
• Sort and package files for archives and distribution, and keep records for archived documents.
• Support satellite offices with the application and utilization of the Departmental File Plan.
• Supervise human resources/staff, allocate and ensure quality of work, oversee personnel development, assess staff performance and apply discipline.

Enquiries & Contact