SECRETARY

Job Overview

The Office of the Chief Registrar of Deeds in Pretoria is seeking a Secretary (Level 05) for the Directorate: Human Resource and Records Management. The role provides secretarial, receptionist, and clerical support services to the Director and senior management. Minimum requirements include a Grade 12 Certificate or equivalent and computer literacy, with no prior experience required. Applications can be submitted via hand delivery or online through the deeds portal.

Requirements & Qualifications

• Applicants must be in a possession of Grade 12 Certificate or relevant equivalent qualification.
• No experience required.
• Job related knowledge: Computer literacy (MS Word, MS Excel, PowerPoint, etc.).
• Job related skills: Good telephone etiquette.
• Sound organisational skills.
• Good people skills.
• Language skills and ability to communicate well with people at different levels and from different backgrounds.
• Basic written communication skills.
• Ability to act with tact and discretion.

Key Duties & Responsibilities

• Provide a secretarial / receptionist support service to the Director.
• Receive telephonic calls and refers the calls to the correct role players.
• Record appointments and events on the diary.
• Types documents for the senior manager and other staff within the unit.
• Operate office equipment e.g. printers and photocopiers.
• Provide a clerical support service to the senior manager.
• Liaise with travel agencies to make travel arrangements and process travel and subsistence claims.
• Arrange meetings and events, identify venues, invite role players, organise refreshments, and set up schedules.
• Process all invoices that emanate from the activities of the work of the senior manager.
• Record basic minutes of meetings where required and draft routine correspondence and reports.
• Perform document filing for the senior manager and the unit.
• Administer matters like leave registers and telephonic accounts.
• Receive, record, and distribute all incoming and outgoing documents.
• Handle the procurement of standard items like stationery and refreshments.
• Collect relevant documents to enable the Director to prepare for meetings.

Enquiries & Contact