REGISTRY CLERK

Job Overview

The Department is seeking a Registry Clerk based at Pretoria Head Office on a salary of R237 453 per annum (Level 05). Responsibilities include providing counter services, handling correspondence, managing records and filing systems, processing remittances, and handling document archiving. Applicants must possess a Senior/Grade 12 certificate or relevant qualification, knowledge of human resources functions and PERSAL, data capture abilities, and an understanding of Public Service legislation.

Requirements & Qualifications

• A Senior/Grade 12 certificate or relevant qualification.
• Knowledge of human resources functions and practices.
• Ability to capture data, operate computers, and collate administrative statistics.
• Basic knowledge and insight of Human Resources prescripts.
• Knowledge of basic financial operating systems (PERSAL).
• Knowledge of registry duties and practices.
• Working knowledge and understanding of the legislative framework governing the Public Service.
• Knowledge of storage and retrieval procedures.
• Understanding of the work in registry and working procedures.

Key Duties & Responsibilities

• Provide counter services, attend to clients, and handle telephone and other enquiries.
• Receive and register hand-delivered mail and files.
• Handle incoming and outgoing correspondence by receiving, sorting, registering, and dispatching mail.
• Distribute notices on registry issues.
• Render an effective filing and record management service, including opening and closing files according to record classification systems.
• Perform filing, storage, tracing, and retrieval of documents and files.
• Complete index cards for all files and implement minimum information requirements in Human Resource records.
• Ensure compliance with management of information, security, promotion of access to information, and National Minimum Information Requirements.
• Provide support on coordination and safekeeping of personal files and maintenance of the file plan.
• Undertake spot checks on post to ensure no private post is included and secure post in postbags.
• Open and maintain the remittance register, record valuable articles, and hand deliver remittances to finance.
• Process documents for archiving and disposal, including electronic scanning and compiling lists for archives.

Enquiries & Contact