PERSONAL ASSISTANT TO THE CHIEF DIRECTOR: RESOURCE MANAGEMENT

Job Overview

A vacancy exists for a Personal Assistant to the Chief Director: Resource Management in Johannesburg, offering a salary of R338 106 – R398 277 per annum plus benefits. Candidates require a Grade 12 certificate, a Secretarial Diploma or Office Administration qualification, and 3 to 5 years of secretarial experience supporting a senior manager. Key duties include managing diaries, coordinating meetings, records management, travel arrangements, and providing budget administration support.

Requirements & Qualifications

• Grade 12 (NQF Level 4) or equivalent
• Secretarial Diploma or equivalent qualification in Office Administration
• Minimum of three to five (3-5) years of experience in providing administrative and secretarial support to a senior manager
• Excellent written and verbal communication skills
• Sound computer literacy
• Professional telephone etiquette
• Strong interpersonal and relationship management skills
• Planning, organising, analytical thinking, problem-solving, and document analysis capabilities

Key Duties & Responsibilities

• Provide professional secretarial, administrative and office support services to the senior manager
• Manage diaries, appointments, correspondence and telephone enquiries
• Coordinate the routing, tracking and follow-up of documents to relevant stakeholders
• Coordinate meetings, prepare agendas, compile supporting documentation and record minutes
• Draft reports, submissions and other documents as required
• Collate, consolidate and coordinate reports of the Chief Directorate to support management reporting
• Maintain filing and records management systems
• Coordinate travel and logistical arrangements
• Facilitate the effective flow of information and communication between the office of the senior manager, the Chief Directorate and stakeholders
• Provide budget administration support by coordinating budget-related documentation, monitoring expenditure, maintaining expenditure records, assisting with procurement processes and budget reporting
• Alert management to potential over- or under-expenditure
• Manage office resources and administrative registers for leave, and ensure compliance with relevant legislation, policies, and procedures

Enquiries & Contact