JUDGE’S SECRETARY

Job Overview

The Supreme Court of Appeal in Bloemfontein is hiring a Judge's Secretary on a Level 07 salary scale. Responsibilities include providing general secretarial and administrative duties, typing judgments, managing appointments, travel arrangements, safeguarding case files, and conducting legal research. Requirements include a Grade 12 certificate, an LLB/BA Law/BCom Law or NQF level 6 qualification with at least 20 completed modules, 2 years of secretarial experience, a valid driver's license, computer literacy, and the ability to pass a typing test. Applications must be submitted via email.

Requirements & Qualifications

• Grade Twelve (12) Certificate
• An LLB degree or a minimum of 20 modules completed towards an LLB, BA Law or BCom Law degree or related qualification at NQF level six (6) as recognised by SAQA (results must accompany the application)
• A minimum of two (2) years secretarial experience
• A valid driver's license
• Secretarial experience in a legal/court environment will serve as an added advantage
• Shortlisted candidates will be required to pass a typing test
• Knowledge of the Constitution of South Africa, relevant legislation, regulations and case lines
• Skilled in computer literacy (MS Office), research capabilities, proficiency in English, communication (verbal and written), administration and organisational skills, interpersonal skills, customer service and typing skills
• Ability to meet strict deadlines and to work under pressure, attention to detail, confidentiality and time management

Key Duties & Responsibilities

• Provide general secretarial/administrative duties to the Judge
• Typing (or formatting) of draft memoranda decisions, opinions or judgment entries written by, or assigned by the Judge
• Manage and type correspondence, judgments and orders for the Judge (including dictaphone typing)
• Arrange and diarise appointments, meetings and official visits
• Make travel and accommodation arrangements
• Store, keep and safeguard all case files and update the case files with the order made by the Judge
• Update files and documents and provide copies of documents to the Registrar
• Perform digital recording of court proceedings on urgent cases after hours and ensure the integrity of such recordings
• Accompany the Judge to Court
• Manage the Judge’s vehicle, logbook and the driving thereof
• Compile data and prepare reports and documents for the Judge as necessary including expense reports, financial disclosure statements and case management
• Arrange refreshments for the Judge and his/her visitors and attend to their needs
• Manage the Judge’s library and the updating of documentation
• Execute legal research as directed by the judge and comply with all departmental prescripts, policies, procedures and guidelines

Enquiries & Contact