DEPUTY REGISTRAR OF DEEDS (X6 POSTS)

Job Overview

The Department of Land Reform and Rural Development is advertising six Deputy Registrar of Deeds posts located in Mthatha, Mahikeng, Cape Town, Johannesburg, Polokwane, and Vryburg. The position is a Senior Management Service (SMS) Level 13 role with an all-inclusive remuneration package of R1 317 384 per annum. Applicants must possess a Grade 12 certificate, a B Proc / LLB / B Uris or equivalent NQF Level 7 qualification, a Diploma in Deeds Registration Law, a Nyukela pre-entry certificate for SMS, and at least 5 years of relevant managerial experience in property conveyance. Duties involve managing deed examinations and registrations, legal compliance, court advice, and staff training.

Requirements & Qualifications

• Grade 12 Certificate
• B Proc (NQF Level 7) / LLB (NQF Level 7) / B Uris (NQF Level 7) / Advance Diploma: Estate and Trust Administration or related equivalent qualification (NQF Level 7)
• Diploma in Deeds Registration Law
• Nyukela certificate (Pre-entry Certificate to the SMS) submitted prior to appointment
• Minimum relevant experience of 5 years at the Middle / Senior Managerial level / Assistant Registrar of Deeds / Deeds Law Lecturer / Deputy Registrar of Deeds in property conveyance
• A valid driver’s licence
• Knowledge of Registration of deeds, Interpretation of Statute, Examination of Deeds, Research and information analysis, Human Resources Prescripts, Project Management Principles and Tools, Court procedures, Supply Chain Management Prescript and Financial Management
• Computer skills, Communication skills, Organising skills, Problem-solving skills, Interpersonal skills, Report writing skills, Presentation skills, Policy analyses and development, Good judgement and assertive skills, Time management, Management of resources, Negotiation, Influencing skills
• Appropriate courses in Management Practices

Key Duties & Responsibilities

• Manage the process of examination and the registration of deeds and documents
• Manage examination and register deeds in compliance with Deeds Registries Act of 1937 and Titles Act of 1986 as well as common, statutory and case law and recognized practices and procedures and Chief Registrar of Deeds directives
• Analyse standards of examination and draft report to Registrar
• Grant hearings to Conveyancers with regard to examination matters and make rulings
• Provide rural development support pertaining to the registration matters
• Advise the Courts on request regarding the feasibility of the applications
• Comment on Draft Bills and Chief Registrars Circulars regarding land registration and related matters
• Oversee the execution process
• Approve requests for late and expedited executions and for final black-booking
• Oversee conveyancing problems encountered on deeds and give guidance
• Oversee execution register of Conveyancers and the sorting and distribution of deeds
• Oversee the workload, workflow, processes and standards and implement corrective measures to prevent and address backlogs/challenges
• Manage the turnaround times for deeds to be made available from lodgement to execution
• Oversee statistics, exception reports and implement corrective measures
• Approve request for withdrawal of deeds and oversee the update of procedure manual
• Manage deeds training and development, library services, the Practice Committee / Examiner Forum and issue circulars
• Manage implementation of deeds training and examination development plan

Enquiries & Contact