ASSISTANT DIRECTOR: PEOPLE MANAGEMENT RECORDS

Job Overview

The Western Cape Government Department of the Premier is seeking an Assistant Director: People Management Records (Ref No: DOTP 59/2026 R1) on a salary scale of R487 197 - R573 897 per annum. Candidates must possess a 3-year National Diploma or B-Degree, at least 5 years of public sector records management experience, and a valid driver's licence. Key responsibilities include managing the HR registry for 11 Corporate Service Centre client departments, overseeing electronic records management systems, archiving and disposal processes, risk management, and staff supervision.

Requirements & Qualifications

• An appropriate 3-year National Diploma or B-Degree (equivalent or higher qualification)
• A minimum of 5 years relevant experience in records management within the Public Sector
• A valid (Code B or higher) driving licence (People with disabilities that restrict driving abilities, but who have reasonable access to transport may also apply)
• Knowledge and understanding of legislative and governance requirements related to records management
• Knowledge of Provincial Archives and Records Service Act and National Archives and Records Service prescripts
• Knowledge management principles and practices, retention scheduling and disposal authorisations
• Knowledge of legislation, regulatory frameworks, policies and best practices that have a bearing on line functions
• Project management and operational management practices
• Knowledge of Labour Relations legislation and regulations, and performance management in general
• Experience in policy development, operational management, monitoring and review processes
• Understanding of modern systems of governance, administration, public service procedures, processes and systems

Key Duties & Responsibilities

• Responsible for the People Management (HR) Registry for all 11 Corporate Service Centre (CSC) client departments
• Manage the safe-keeping, storage, retrieval and disposal of all people-management records for the CSC
• Establish and maintain an electronic records management system
• Management of the archiving and disposal processes
• Management of the Document Control unit at the People Management Walk-in Centre
• Provide a messenger, collections, and courier service
• Plan for and distribute the work allocated to the People Management Registry
• Review existing, or develop new, procedures for the People Management Registry
• Conduct a Risk Analysis for the registry functions and maintain the registry risk register
• Compile and maintain approved records classification system for paper-based and electronic records
• Monitor and supervise the quantity and quality of outputs delivered by the registry

Enquiries & Contact