ASSISTANT DIRECTOR: LIBRARY POLICY AND INSTITUTIONS

Job Overview

An Assistant Director position is available for Library Policy and Institutions at the Department of Sport, Arts and Culture in Pretoria, offering a salary of R487 197 per annum (Level 09). The role requires a relevant NQF level 6/7 qualification in Library and Information Science, LIASA registration, and 2-3 years of experience. Responsibilities include administering the Legal Deposit Committee, managing ad hoc grants and community library conditional grants, conducting policy research, and providing administrative support within the Directorate.

Requirements & Qualifications

• Senior Certificate/Matric Certificate /Grade 12 Certificate or equivalent qualification
• Minimum Three-year Degree/National Diploma (NQF level 6) / Degree (NQF Level 7) as recognised by SAQA in Library and Information Science/ Information Studies or any relevant qualification
• 2-3 years relevant experience at least 2 years at a librarian level in Library information services, information management, public sector coordination, administration or any relevant environment
• Registration with Library and Information Association of South Africa (LIASA)
• Valid driver’s license
• Knowledge of Public Service Regulations
• Knowledge of Library and Information Services (LIS) legislation, policies, and strategic frameworks
• Knowledge and understanding of the Legal Deposit Act
• Knowledge and understanding of conditional grant frameworks and grant administration
• Knowledge and understanding of Public Finance Management legislation and Treasury Regulations
• Knowledge and understanding of Records and information management
• Research and analytical skills
• Client Orientation and Customer Focus
• Presentation skills
• Good communication and Interpersonal relations
• Computer Literacy
• Project Management Skills
• Ability to work under pressure

Key Duties & Responsibilities

• Ensure efficient administrative support to the Directorate
• Administer legal deposit matters relating to the Legal Deposit Committee including coordinating committee reconstitution, meetings, agendas, minutes, and submissions
• Coordinate travel, accommodation and payment of travel and subsistence claims for committee members
• Liaise with committee members and monitor implementation of resolutions
• Monitor and administer budget allocated to Committee matters and prepare official correspondence and reports
• Monitor compliance with the Legal Deposit Act and other applicable legislations
• Coordinate and administer ad hoc grants and funding agreements, including Memoranda of Agreement (MoAs) to beneficiaries and institutions such as SALB and LIASA
• Facilitate transfer payments to institutions and beneficiaries, analyse implementation reports, and prepare recommendations for approval
• Coordinate engagements with relevant beneficiaries and stakeholders and prepare presentations and briefing documents
• Coordinate administrative processes relating to the community library conditional grant, collecting, verifying and consolidating performance and expenditure
• Assist with monitoring and conducting visits to conditional grant projects and prepare responses to enquiries
• Conduct research on library and information services policy matters and emerging issues
• Coordinate policy reviews and implementation of relevant legislative frameworks
• Support investigations into specialised policy areas, including Legal Deposit, Braille services, copyright and preservation
• Coordinate workshops, stakeholder consultations and policy engagements
• Update and maintain information relating to LIS policies and programmes on departmental platforms
• Coordinate records and document management in accordance with departmental policies and maintain the Directorate file plan
• Supervise and provide guidance to administrative support staff and monitor compliance with records management requirements

Enquiries & Contact