ADMINISTRATION OFFICER: REGISTRY

Job Overview

The Cape Town Regional Office is hiring an Administration Officer: Registry (Ref No: 2026/358) with a salary of R338 106 per annum. Candidates require a minimum three-year tertiary qualification in Public Administration, Public Management, Business Management, or a related field, alongside experience in financial systems like Reapatala and Archibus, record management, and a valid driver's license. Responsibilities include supervising registry services, invoice capturing, mail handling, staff management, and ensuring compliance with Acts such as NARSA and PFMA. Applications must be emailed.

Requirements & Qualifications

• A minimum of three-year tertiary qualification (NQF Level 06) or National Diploma in Public Administration, Public Management, Business Management, or a related qualification.
• Knowledge and experience of working in financial systems such as Reapatala and Archibus.
• Relevant years of working experience in a Record Management environment.
• A valid driver's license.
• Knowledge of pertinent policies including Electronic Document and Records Management Systems (EDRMS), National Archives and Records Service of South Africa Act (NARSA), PFMA, National Treasury Regulations, and Minimum Information Security Standards (MISS) Act.
• Knowledge of mailing procedures, procurement processes, inventory systems, and HR policies.
• Competencies in effective communication, report writing, basic numeracy, computer literacy, analytical thinking, interpersonal relations, and client liaison.

Key Duties & Responsibilities

• Provide supervisory and administration support for registry counter services.
• Ensure all invoices received are captured on the Reapatala system.
• Ensure proper handling of incoming and outgoing correspondence and attend to client queries.
• Provide weekly and monthly statistics and reports on the capturing of invoices.
• Administer an effective filing system according to record classification and monitor compliance.
• Facilitate and supervise registration and dispatching of mail, ensuring confidential mail is delivered unopened.
• Provide general administration, supervisory functions, performance evaluation, and training for staff.

Enquiries & Contact