ADMINISTRATION CLERK: PRINTING OUTSOURCING

Job Overview

Government Printing Works in Pretoria is seeking two Administration Clerks for Printing Outsourcing on a 12-month fixed-term contract basis with a salary of R237 453 per annum plus 37% in lieu of benefits. Responsibilities include administrative support for printing outsourcing, verifying quotes and invoices, contract monitoring, handling quotations, quality control coordination, recordkeeping, and reviewing standard operating procedures. Requirements include a Grade 12 certificate, with a Supply Chain Management degree, NQF5 contract management certificate, and 2 years of SCM experience serving as added advantages, alongside knowledge of PFMA, PPPFA, and related public sector frameworks.

Requirements & Qualifications

• A Grade 12 certificate
• A three-year Degree in Supply Chain Management (added advantage)
• NQF5 certificate in contract management (added advantage)
• 2 years’ experience in Supply Chain Management field (added advantage)
• Understanding of all relevant Supply Chain Management legislative framework, regulations and prescripts
• Basic understanding of the PFMA, PPPFA, Financial Framework, Contract Management Framework, Supply Chain Management Framework, Treasury Regulations, GRAP, and BBBEE
• Understanding of all Public Service regulations and departmental policies and procedures

Key Duties & Responsibilities

• Render effective and efficient administration support in the process of printing outsourcing
• Check and verify contract printers quotes and invoices are in accordance to contract tariffs
• Keep record of daily monitoring of printing contracts
• Verify GPW specifications in line with the printing contract
• Liaise with external contractors and government departments to ensure smooth-running and correct printing outsourcing
• Check and verify quotations are prepared in line with the required specifications with accurate recordkeeping and filing
• Render administrative support in quality control and inspections processes, keeping record of quality control, inspections, and risks identified
• Coordinate with relevant stakeholders to monitor quality, accuracy and timely delivery of printing products
• Provide support services such as photocopying, scanning, filing, organizing documents, and maintaining personnel records and the leave register
• Participate in the review and updating of standard operating procedures (SOPs)
• Assist with monitoring and performance assessment of contracted suppliers in line with the Contract Management Framework and report poor service

Enquiries & Contact