ADMINISTRATION CLERK: CONTRACT MANAGEMENT

Job Overview

The Government Printing Works is hiring two Administration Clerks for Contract Management in Pretoria on a 12-month fixed-term contract basis. The position offers a salary of R237 453 per annum (Level 05) plus 37% in lieu of benefits. Applicants require a Grade 12 certificate, with a Supply Chain Management degree, contract management experience, and relevant NQF5 qualifications serving as added advantages. Responsibilities include providing clerical support for contract agreements, monitoring SLAs, maintaining contract registers, and managing invoicing and reporting.

Requirements & Qualifications

• A Grade 12 certificate
• A three-year Degree in Supply Chain Management (added advantage)
• 2 years’ experience in the Contract Management field (added advantage)
• NQF5 certificate in contract management (added advantage)
• Knowledge of contract management framework and administering of contract register (added advantage)
• Understanding of all relevant Supply Chain Management legislative framework, regulations and prescripts
• Basic understanding of the PFMA, PPPFA, Financial Framework, Contract Management Framework, Supply Chain Management Framework, Treasury Regulations, GRAP, BBBEE
• Understanding of all Public Service regulations and departmental policies and procedures

Key Duties & Responsibilities

• Provide clerical support in the administering of contract agreements including preparing motivations and inputs for managers
• Ensure accurate invoices of contractors are submitted to the Assistant Director for approval
• Compile submissions to Legal for drafting of Service Level Agreements (SLAs) and addendums
• Monitor service level agreements to ensure alignment with legislation, regulations, and GPW prescripts
• Track contract performance, monitor compliance, and ensure contractual obligations are met
• Monitor and check validity periods of contracts and SLAs to ensure timely extension or renewal
• Provide efficient administration support services including logistical support, stationary, and personnel records
• Update and maintain contract registers of service providers with accurate reporting and recordkeeping
• Maintain contract-related documents including creating, organizing, and filing
• Compile basic reports related to contract status, performance, compliance, and risks
• Assist with contractual activities across the contract life cycle including service reviews and inception meetings

Enquiries & Contact