ADMINISTRATION CLERK: ADMIN SUPPORT

Job Overview

The Department of Social Development, Western Cape Government, is hiring an Administration Clerk: Admin Support at Salary Level 05 (R237 453 - R279 708 per annum) across various locations. Applicants must possess a Grade 12 certificate, computer literacy, and strong communication, numerical, and organizational skills. Responsibilities include general clerical support, supply chain procurement assistance, personnel administration (leave and attendance), and financial administration tasks. Shortlisted candidates will undergo pre-entry practical and integrity assessments.

Requirements & Qualifications

• Grade 12 (Senior Certificate or equivalent qualification)
• Good understanding of clerical duties, practices, data capture, operating a computer, and collecting statistics
• Knowledge of the legislative framework governing the Public Service
• Understanding of working procedures in terms of the working environment
• Written and verbal communication skills
• Literacy and Numeracy skills
• Presentation and Decision-making skills
• Computer literacy
• Interpersonal and Flexibility skills
• Planning and organising skills

Key Duties & Responsibilities

• Render general clerical support services including recording, organising, storing, capturing, and retrieving correspondence and data
• Update registers and statistics, handle routine enquiries, and manage photocopies and facsimiles
• Distribute documents and packages to various stakeholders and maintain the component's filing system
• Type letters and other correspondence, and maintain incoming and outgoing document registers
• Provide supply chain clerical support services by liaising with internal and external stakeholders for procurement
• Obtain quotations, complete procurement forms for standard office items, and manage office stationery stock control
• Keep and maintain the asset register of the component district offices
• Provide personnel administration clerical support services including maintaining leave and attendance registers
• Keep and maintain personnel records and arrange travelling and accommodation
• Provide financial administration support services by capturing and updating expenditure
• Check correctness of subsistence and travel claims of officials and submit to manager for approval
• Handle telephone accounts and petty cash for the component

Enquiries & Contact