ADMIN SUPPORT AND COORINATION: MEMBER OF THE EXECUTIVE COUNCIL

Job Overview

COGTA seeks an Admin Support and Coordination professional for the Member of the Executive Council based in Bhisho, Head Office. Offering R932 292 per annum (Level 11), the role requires an NQF level 6/7 in Public Administration and 3-5 years of relevant management experience. Key duties involve coordinating planning processes, records management, secretariat support, budgeting, and stakeholder engagement in compliance with the PFMA and Public Service Act.

Requirements & Qualifications

• National Senior Certificate
• Undergraduate Qualification (NQF level 6/7) in Public Administration as recognised by SAQA
• Three to Five (3-5) years relevant experience as an Assistant Director/Junior Management level in the environment
• Valid Code 8 (EB) driver's licence
• Knowledge of Monitoring and evaluation Process, Reporting procedure, Strategic planning Processes, Budgeting process, and Strategic reporting
• Knowledge of Public Service Act, 1994, Public Service Regulations 2001, Public Finance Management Act, 1999, and Treasury regulations

Key Duties & Responsibilities

• Coordinate the planning process for the MEC Office
• Analyse reports coming from statutory bodies and identify areas of emphasis
• Organise and facilitate sessions to discuss portfolio questions and draw responses
• Facilitate tabling and discussion of Directorate Operational Plans
• Ensure that Office of MEC plans is guided by statistical evidence from research conducted by various organs of the state
• Develop and implement records management policies, file plans, strategies and procedures
• Provide registry support services in the office of the MEC
• Ensure the safekeeping of all documentation in the office of the Head in line with relevant legislation and policies
• Provide a secretarial/receptionist support service to the manager
• Manage telephone calls, schedule appointments, and ensure effective flow of information and documents
• Obtain inputs, collate and compile progress, monthly, and management reports
• Scrutinise routine submissions and reports, making notes and recommendations for the manager
• Respond to enquiries received from internal and external stakeholders
• Coordinate and guide budgeting process, financial reporting, and MTEF priorities identification
• Prepare in-year Monitoring reports for the Office

Enquiries & Contact