SENIOR ADMINISTRATIVE OFFICER: SCM (TRAINING AND DEVELOPMENT) (INFRASTRUCTURE)

Job Overview

A Senior Administrative Officer position is available at the Head Office in Cape Town focusing on Supply Chain Management (Training and Development) within Infrastructure. The role requires a National Diploma (NQF 6) in Procurement or Built Environment, infrastructure-related experience, a valid driver's license, and knowledge of SCM systems like CIDB, ePS, CSD, and WCSEB. Responsibilities include compiling training materials, facilitating training sessions, drafting SCM circulars, and maintaining training databases in compliance with legislation such as the PFMA and PPPFA.

Requirements & Qualifications

• Minimum educational qualification: An appropriate National Diploma (NQF 6) or equivalent in Procurement and/or Built Environment.
• Appropriate experience working in an infrastructure-related environment.
• Valid Code (B/EB) driver’s license.
• Willingness to travel long distances for extended periods.
• Extensive knowledge of and practical experience in SCM systems such as CIDB, ePS, CSD and WCSEB.
• Knowledge and experience of Infrastructure procurement legislation and various training materials.
• Ability to conduct training on infrastructure procurement and related matters and the ability to analyse and respond to queries.
• Good verbal and written communication skills.
• Computer literacy in MS Word, MS Excel, Outlook.
• Good organisational skills.
• Excellent managerial and leadership skills.
• Extensive knowledge and experience of working with infrastructure related legislation, PFMA, Finance instructions, Provincial and Treasury regulations, CIDB legislation, Infrastructure delegations, and PPPFA.

Key Duties & Responsibilities

• Compile various training material and guides for Infrastructure procurement processes and other needs related to infrastructure procurement.
• Compile a training prospectus and ensure distribution thereof to all Procuring Entities.
• Draft SCM Circulars and Instructions to ensure that training guides are circulated to all Procuring Entities.
• Ensure that all training material is in line with current legislation and industry’s best practices and update according to changes.
• Identify training needs related to infrastructure procurement and facilitate training sessions to address the needs accordingly.
• Assist infrastructure Procuring Entities by analysing current procurement processes and identifying gaps to ensure compliance.
• Provide training and support on various systems such as Eps, CIDB, CSD, WCSEB.
• Maintain a central database of all training material and guides accessible by all Procuring Entities within the Department.
• Compile a debrief document after each training session indicating questions, answers, and action items.
• Ensure action items are addressed timeously and provide feedback to the relevant Entity.
• Compile and distribute questionnaires to determine the effectiveness of training material and identify possible areas for improvement.
• Maintain a database with details of all training sessions conducted and ensure training statistics are accurate and reported to Management.

Enquiries & Contact