SECRETARY TO THE DIRECTOR

Job Overview

The Department of Higher Education and Training is hiring a Secretary to the Director based in Johannesburg (Reference: DHET 51/09/2026). This Level 05 position offers an annual salary of R237 453. Responsibilities include providing comprehensive secretarial and administrative support, managing the Director's diary, coordinating travel, handling correspondence, maintaining filing systems, and providing basic financial administration. Applicants must possess a National Senior Certificate (Grade 12). Additional advantages include relevant diplomas or degrees, office management experience, and computer proficiency in MS Office suite. Applications must be submitted online using the New Z83 form.

Requirements & Qualifications

• A National Senior Certificate (Grade 12) or National Certificate (Vocational) Level 4
• A diploma (NQF Level 6) or bachelor’s degree (NQF Level 7) in Management Assistant will be an added advantage
• A minimum of one to two years’ relevant experience will be an added advantage
• Computer Studies, Secretarial Studies, Office Management will be an added advantage
• Proven experience in diary management, meeting coordination, document control and general office administration
• Knowledge of records management, office administration procedures and basic financial administration (including petty cash and invoice processing)
• Proficiency in MS Word, Excel, PowerPoint and Outlook
• Good verbal and written communication skills, excellent telephone etiquette, strong organisational skills, attention to detail, and the ability to maintain confidentiality and professionalism

Key Duties & Responsibilities

• Provide comprehensive secretarial and administrative support to the Director
• Manage the Director’s diary, schedule meetings, workshops and appointments, and coordinate travel arrangements
• Prepare, format and quality-check correspondence, reports, submissions, agendas and minutes
• Manage records, filing systems (manual and electronic) and document safekeeping
• Handle correspondence, enquiries and communication with internal and external stakeholders
• Provide reception and telephone support, including visitor management
• Assist with report compilation, data capturing and maintenance of logs and registers
• Provide basic financial and personnel administrative support, including procurement of standard items, invoice processing, leave administration and related office support functions
• Complete a relevant competency exercise if shortlisted

Enquiries & Contact