RECEPTIONIST: OFFICE OF THE REGIONAL MANAGER

Job Overview

The Department of Higher Education and Training (DHET) is hiring a Receptionist for the Office of the Regional Manager based in the Polokwane Regional Office, Limpopo. The position is graded at Salary Level 05 (R237 453 per annum). Requirements include a Grade 12 certificate, with a relevant NQF Level 6 qualification and 1-2 years of relevant experience acting as an added advantage. Responsibilities include managing reception, handling calls and visitors, providing administrative and secretarial support, and document management. Applicants must apply online using the New Z83 form.

Requirements & Qualifications

• An appropriate national senior certificate/grade 12 certificate (Vocational) (NCV) Level 4 certificate.
• An appropriate bachelor’s degree/national diploma (NQF Level 6) in Administration/Management or related qualification will serve as an added advantage.
• A minimum of one (1) to two (2) years’ working experience in rendering receptionist, administrative and secretarial support services will be an added advantage.
• Proficient in MS Office, typing, and written and verbal communication skills.
• Organisational and prioritisation skills.
• Customer care and Client orientation skills.
• Telephone etiquette and document management skills.
• Ability to work in a team and independently.

Key Duties & Responsibilities

• Render reception services to the Office of the Regional Manager.
• Receive and direct telephonic and electronic calls and messages.
• Liaise with clients, managers and related stakeholders as directed.
• Receive and engage visitors and keep a logbook of each day’s visitors.
• Ensure a clean reception area and exercise control of access to the Office of the Regional Manager.
• Arrange and provide refreshments for visitors /clients as directed.
• Provide general administrative support services to the office of the Regional Manager.
• Receive and administer the flow of information and documents in the Office, and prepare and distribute documents as directed.
• Administer the procurement process of office equipment and stationery.
• File, store, trace and electronically and manually retrieve documents and files.
• Assist with processing of claims for travel, accommodation, and rental cars, and administration of leave.
• Provide general secretarial services, including arranging meetings, organizing logistics, and preparing documentation.
• Ensure the safekeeping of documentation and respond to enquiries received from internal and external stakeholders.

Enquiries & Contact