PERSONAL ASSISTANT (INTER-GOVERNMENTAL RELATIONS)

Job Overview

The Department seeks a Personal Assistant for Inter-Governmental Relations based at Head Office in Pretoria. The role requires a minimum three-year tertiary qualification (NQF Level 6) in Secretarial, Public Management, Public Administration, Business Management, or a related field, along with relevant office administration experience and a valid driver's license. Responsibilities include diary management, travel arrangements, minute-taking, report writing, and general office coordination. Interested candidates must email their applications to Recruitment26-77@dpw.gov.za.

Requirements & Qualifications

• A minimum of three-year tertiary qualification (NQF Level 06) / National Diploma in Secretarial, Public Management, Public Administration, Business Management, Management, Office Support, Management Assistant or related as recognised by SAQA.
• Relevant years of experience in office administration, as a clerk, assistant officer or administrative assistant.
• A valid driver's license.
• An understanding of policies and procedures, governance/secretarial protocol generally, document management and archiving, planning, organising, and coordinating.
• Good computer skills, report writing, time management, and minute-taking skills.
• A good understanding of financial matters.
• Skills in communication, interpersonal relations, and Microsoft Office.
• Organisational, budgeting, financial management, time management, planning, problem-solving, decision-making, technical proficiency, and leadership skills.

Key Duties & Responsibilities

• Prioritise and schedule appointments, meetings and conferences and alert to appointments.
• Act as a first point of contact, dealing with correspondence and phone calls.
• Manage diaries and organising meetings and appointments.
• Manage access control to the manager/executive.
• Book and arrange travel, transport and accommodation.
• Organise events and conferences.
• Remind the manager/executive of important tasks and deadlines.
• Type, compile and prepare reports, presentations and correspondence.
• Manage databases and filing systems.
• Implement and maintain procedures/administrative systems.
• Liaise with staff, suppliers and clients.
• Collate and file expenses.
• Conduct research and write reports on behalf of the manager.

Enquiries & Contact