OFFICE ADMINISTRATOR III

Job Overview

An Office Administrator III vacancy (Ref No: FOM72/2026) is available in Pretoria within the public service, offering a salary of R413 001 per annum. The role requires a National Diploma (NQF Level 6) in Office Management, Public Management, or a related field, alongside at least two years of administrative experience. Key responsibilities include rendering secretarial support to the DDG's office, diary management, minute taking, report consolidation, document management, and coordinating logistical arrangements.

Requirements & Qualifications

• National Diploma (NQF level 6) in Office Management / Public Management or relevant qualification within related field as recognised by SAQA.
• A minimum of two (2) years’ experience in Administration/Office environment or related field.
• Knowledge of administration procedures.
• Knowledge of financial and project management.
• Knowledge of Public Service and departmental procedures and prescripts.
• Knowledge of Batho Pele Principles.
• Knowledge of minutes taking.
• Computer literacy.
• Sound organising and planning skills.
• Presentation and facilitation skills.
• Communication skills (written and verbal).
• Interpersonal skills.

Key Duties & Responsibilities

• Render secretarial support to the DDG’s office.
• Ensure no clashes of dates and confirm all appointments prior to the appointment.
• Diaries all appointments for the DDG’s.
• Compile minute during the DDG’s meetings and ensure distribution thereof.
• Provide administrative support to the DDG’s Office and administer leave.
• Provide support with consolidation and alignment of monthly reports, Parliamentary Questions, EDMS Referrals, Quarterly reports, or any ad-hoc requests for inputs.
• Receive and distributing confidential documents and provide document management support.
• Draft correspondence and record all incoming and outgoing correspondence from the DDG in the register book.
• Drafting and amending of submissions where required and compiling of reports.
• Render and coordinate logistical arrangement support services for the DDG, including meetings and workshops.
• Obtain petty cash for purchasing of refreshments.
• Provide Client Liaison support services including proper screening of calls and management of e-mails.
• Provide response to queries and handle classified documents according to security regulations.

Enquiries & Contact