DEPUTY DIRECTOR: FINANCIAL ACCOUNTING AND ADMINISTRATION

Job Overview

The Gauteng Provincial Government is hiring a Deputy Director: Financial Accounting and Administration based at Umnotho House, Johannesburg. The role requires an NQF level 6/7 qualification in Financial Management and at least 3 years of Assistant Director experience in finance. Key responsibilities include managing AFS and IFS preparation in compliance with GRAP standards, overseeing accounts payable and supplier payments within 15-day targets, managing debt recovery including PERSAL deductions, handling UIF expenditure registers, clearing suspense accounts and trial balances, managing petty cash, and supervising staff performance.

Requirements & Qualifications

• Grade 12 certificate
• NQF level 6 / 7 qualification in Financial Management or equivalent qualification as recognised by SAQA
• Minimum of 3 years’ experience in an Assistant Director position within the Finance environment
• Code 8/10 driver’s license is essential

Key Duties & Responsibilities

• Execute follow-ups on outstanding invoices, credit notes, and related matters with relevant officials
• Ensure contractual payments have a valid contract in place before payment
• Authorise Goods Received Vouchers (GRVs) for capturing and processing of payments
• Reconcile payment proposals with disbursement reports after each payment run
• Ensure bank-rejected payments due to closed accounts are re-issued timeously
• Investigate reasons for non-payment within 10 days and prepare monthly reports
• Identify fruitless, wasteful, and irregular expenditure and ensure appropriate reporting
• Process and approve payments in accordance with delegated authority
• Ensure supplier payments are processed within 15 days in line with GPG targets
• Submit monthly and 30-day supplier payment reports to the Director, CFO, Accounting Officer, and Provincial Treasury
• Manage audit queries from authorised audit institutions and the Legislature
• Manage the petty cash function, ensure compliance with policy, and review monthly reconciliations
• Liaise with line managers to ensure Interim Financial Statements (IFS) and Annual Financial Statements (AFS) schedules are submitted
• Review Word and Excel versions of IFS and AFS prepared by Assistant Directors and Senior Finance Practitioners to ensure compliance with GRAP standards
• Submit IFS, AFS, and supporting working papers to Treasury and the Auditor-General within prescribed legislative timeframes
• Clear all suspense accounts before month-end and year-end closure
• Review and approve journals prepared by the Financial Reporting Unit and trial balances
• Manage departmental, staff, and interdepartmental debts, including PERSAL deductions and debt recovery
• Ensure Unauthorised, Irregular, Fruitless and Wasteful Expenditure (UIF) registers are updated and accurate
• Prepare and review the General Ledger Balance (GLB) Liquor Licence Fees database and supervise exception clearing
• Manage employee performance, appraisals, capacity building, and leave administration for reporting staff

Enquiries & Contact