CHIEF ADMINISTRATION CLERK

Job Overview

Maluti TVET College is hiring a Chief Administration Clerk (Level 07, 3-year contract) at its Corporate Office in Bethlehem. Responsibilities include managing conditions of service, payroll, benefits, recruitment and selection processes, leave administration, and registry maintenance. Candidates must hold a National Diploma (NQF Level 6) in HR Management/Development, a relevant PERSAL certificate, 2-3 years of HR experience, computer literacy, and an unendorsed valid driver's license. Applications must be submitted via Z83 form and CV by post, hand delivery, or email.

Requirements & Qualifications

• National Senior Certificate/ Grade 12/ Standard 10 or NCV Level 4.
• Recognized National Diploma in Human Resource Management/Development (NQF level 6).
• Relevant PERSAL Certificate (Introductory PERSAL Certificate).
• 2-3 years relevant experience in Human Resource Management/Administration environment.
• Understanding and utilisation of the PERSAL system.
• Understanding of legislative framework governing the Public Services.
• Knowledge of storage and retrieval procedures in terms of the working environment.
• Understanding of the work in registry.
• Computer Literacy (MS Word, MS Excel and MS Power Point).
• Unendorsed Valid Drivers License.
• Knowledge of office administration.
• Knowledge of Public Service legislation and policies.

Key Duties & Responsibilities

• Provide conditions of services and remuneration of employees.
• Process Pension, Housing Allowance and Long Service benefits.
• Keep all signed contract of employment forms on salary levels 2 to 8.
• Process employee leave and maintain staff files.
• Receive all termination paperwork and terminate employees as and when required.
• Process payroll for all employees and deal with all administration and queries relating to the Pension Fund and Medical Aid.
• Provide Recruitment and Selection services to the College including processing applications, handling responses, and short-listing processes.
• Screen CVs, prepare preliminary and final shortlists with responsible managers.
• Prepare for interviews including arranging dates, venues, and sending invitations.
• Coordinate the verification of all applicants’ qualifications.
• Develop and update recruitment database and personnel files.
• Safekeep all Human Resource records and provide records for auditing purposes.
• Dispose files in terms of applicable legislations and approved College policy.
• Handle incoming and outgoing correspondence and maintain mail and file index registers.

Enquiries & Contact