ASSISTANT DIRECTOR: INCOME & EXPENDITURE CONTROL

Job Overview

An Assistant Director: Income & Expenditure Control position is available in Johannesburg within financial accounting and administration. Candidates require a Matric plus a National Diploma, Degree in Finance, Cost & Management Accounting, B Com Accounting, or equivalent NQF Level 6/7 qualification, alongside 3-5 years of relevant experience at Admin Officer level. Key responsibilities include monitoring and verifying grant claims and invoices, managing SAP and BAS transactions, ensuring compliance with PFMA and Treasury Regulations, and supervising staff. Employment equity targets apply.

Requirements & Qualifications

• A Matric plus a National Diploma/Degree in Finance/Cost & Management Accounting / B Com Accounting or any relevant qualification at NQF Level 6/7 as recognised by SAQA.
• A minimum of 3-5 years relevant experience at Admin Officer level within financial administration or management accounting environment.
• Possession of a valid driver’s license.
• Knowledge of Public Financial Management Act (PFMA), Treasury Regulations, Division of Revenue Act, BAS, and SAP System.
• Competencies in Strategic capability and Leadership, People Management and empowerment, Programme and Project Management, Financial Management, Change Management, Problem solving and analysis, Client orientation and customer focus, Service Delivery Innovation, Honesty and Integrity.
• Good written and verbal communication skills, self-management, ability to work well under pressure, good interpersonal skills, and negotiation skills.

Key Duties & Responsibilities

• Monitor and implement the verification of grant claims and invoices relating to operational / Goods and Services.
• Monitor if the Financial Authorization form is signed by relevant official and check if the name of the entity on the FA corresponds with the attached invoice.
• Verify the presence of required documentation such as contact, claim form, HSS form, claim progress payment, and document checklist.
• Facilitate the payment of claims and invoices ensuring all documents are attached as per procurement and quotation regulations.
• Monitor invoices on SAP for validity of Tax Clearance Certificate, Vendor number, invoice amount, and bank account.
• Capture correct invoices on SAP in line with correct budget allocations.
• Attend to suppliers' queries and payment related queries from internal and external stakeholders.
• Facilitate the scanning of claims from the E-Gov using SAP for payment purposes.
• Pass a correcting journal on SAP for all misallocations identified through verification process.
• Compile and update exception report on payments paid within 15 and 30 days on a weekly, monthly, and quarterly basis.
• Monitor expenditure report for discrepancies for overspending and submit to the Senior State Accountant.
• Supervise staff, maintain discipline, and manage performance and development.
• Ensure establishment, implementation, and maintenance of efficient and effective communication arrangements, plan and allocate work, and perform secretariat functions during meetings and presentations.

Enquiries & Contact