ADMINISTRATIVE ASSISTANT

Job Overview

The Department of Traditional Affairs is hiring two Administrative Assistants based in Pretoria, linked to the term of office of the Commission on Khoi-San Matters. Responsibilities include managing filing systems, providing secretarial support, coordinating meeting documentation, managing diaries, and handling general office administration. Candidates must possess a Grade 12 certificate, a qualification in Office Management or Secretarial Studies, and at least one year of relevant experience, along with computer literacy and communication skills. Applications can be submitted via post, hand delivery, or email.

Requirements & Qualifications

• A Grade 12 Certificate or equivalent qualification
• A certificate in Office Management/Secretarial Studies
• At least one (1) year experience in office management and administration
• Client orientation and customer focus
• Written and verbal communication skills
• Honesty and integrity
• Planning and organising skills
• Telephone etiquette
• Computer literacy
• Knowledge of office management and administration, secretarial functions and general administration

Key Duties & Responsibilities

• Develop and manage an efficient filing system and flow of documents for the Commission
• Receive and distribute documents to members of the Commission on Khoi-San matters
• Record documents in appropriate registers and establish effective document tracking systems
• Provide secretarial support services including preparing documentation for meetings, workshops, public hearings and outreaches
• Compile agendas, attendance registers, minutes and reports
• Draft memoranda and correspondence as directed by the Secretariat or Commission
• Manage and coordinate the diaries of the Commission
• Arrange logistics and related activities for travel, meetings, workshops, public hearings and conferences
• Manage telephone and communication systems in the office
• Purchase, order and manage inventory of stationery and equipment
• Perform general office tasks such as making copies, faxing and emailing documents

Enquiries & Contact